Our offices
The offices you need, without the headcount
Amanex gives schools, colleges, nonprofits and service businesses six outsourced operations offices, each built around one part of the work that keeps breaking. We come in, fix the specific problem that’s costing you time and money, and leave it running.
What we fix and run
Pick the office where the work is stuck
Each office has a clear promise and a short list of numbers we move.
People Office
Hiring, onboarding, pay and retention. Roles get filled in days, not months, and good people stay.
Days to hireOffer acceptanceFirst-year turnoverPay position against the market
Compliance Office
Licenses, clearances, certifications, required training, and grant and audit requirements. You’re ready any day of the year.
Credentials currentLapses caught before auditAudit findings
Performance and Analytics Office
Your data pulled together from the systems it’s scattered across, dashboards your leaders use, and a monthly scorecard your board can read in five minutes.
Days to produce the board packShare of goals with an owner and a measure
Operations Office
Intake and enrollment, scheduling, service handoffs, quality and complaints. The people you serve get served faster.
Time to serveIncomplete filesReworkRepeat complaints
Business Office
Billing and collections, purchasing and vendor contracts, budgets and the monthly close. Cash comes in faster and less of it leaks out.
Days to get paidSpend under contractDays to close
Funding Office
Grants, contracts and bids found, won, managed and reported on, so money you’ve earned doesn’t go unclaimed.
Win rateDollars wonLate reportsUnclaimed reimbursements
People and Compliance are where most clients start, because hiring, credentials and pay are where frontline organizations feel the strain first.
Bigger challenges
When the whole operation has to change
Some problems are bigger than one office: a budget that has to shrink, programs that need to merge, or growth your current operation can’t carry. We take these on as Fix projects, with the same baseline, the same measures and the same handoff. We bring the toolkit large companies use, including Lean Six Sigma (a set of methods for removing waste and errors from a process), design thinking and business analytics.
Read more about transformation projects.
How we work
Three steps, and you can stop after any of them
Diagnose (about two weeks)
We look at how the work actually flows, using your own records, and show you where it breaks and what it costs in dollars and hours. You get a short, plain report and a recommended fix.
Fix (4 to 12 weeks)
We do the work. We clear the backlog, redesign the process and get it running.
Sustain (optional)
We hand it off cleanly, to your own staff with simple procedures and short training, or to a vetted specialist from our network. We stay on as the quality check with a monthly scorecard.
Fixed fees, agreed up front. We work with procurement for public agencies, and many funders will cover our work as capacity building for nonprofits.
Tell us which office you’re missing.
In 30 minutes we’ll tell you honestly whether we can help, and what a Diagnose would show.
